Health and Safety

Girl with lightbulb over her head

For a short summary of how we keep young people in Scouting safe, please read the Safe and Sound leaflet which may be available from your leaders.

Safety Policy

We follow the Safety Policy of the Scout Association. Scouting should be provided in a safe manner without risk to health, so far as is reasonably practicable. The Association believes that this responsibility ranks equally with the other responsibilities incumbent upon those providing Scouting activities and functions.

It is the responsibility of all those involved in Scouting to seek, so far as is reasonably practicable, to ensure that:

  • all activities are conducted in a safe manner without risk to the health of participants;
  • we provide and maintain equipment and buildings that is safe for all and without risk to health;
  • that information, instruction, training and supervision is provided with the object of ensuring the health
    and safety of all those involved in Scouting activities or who may be affected by them;
  • appropriate arrangements are made to ensure safety and the absence of risks to health in
    connection with the use, transport, storage and handling of equipment, and substances which are
    inherently or potentially dangerous.

Responsibility

The Group Executive committee is ultimately responsible for ensuring the safe running of activities within the group and safety arrangements for the HQ. Many of the functions are completed collectively, such as ensuring all activities are properly risk assessed, while others, such as specific checking of safety equipment, are delegated to one member of the committee.

The Group Scout Leader, Barry Stride, is responsible for ensuring that volunteers within the group are properly trained for their role and the correct enquiries have been made and that accidents are investigated.

Risk assessments

Risk Assessing is one way in which we manage our premises and keep our Scouts safe. Leaders are trained to complete these assessments as part of their scout training and they complete risk assessments for any activity undertaken.

As well as these, there are also risk assessments written for use of the HQ. These are updated each year and it is the responsibility of the Group Executive committee for their completion and implementation. Paper copies can be found in the kitchen in the HQ Safety Folder and online versions can be found below.

The video below details the risk assessment process:

 

HQ Risk assessment

Contains full details of common risks to injury found in the hall and what the group does to minimise these risks and what more can be done to reduce these risks further.

It is the responsibility of all section leaders and leaders of groups using the hall to:

  • read this risk assessment and follow its instructions
  • carry out their own risk assessments for specific activities carried out within the HQ building and grounds
  • ensure the placing of objects in the hall does not cause a hazard to its users or obstructs any evacuation routes
  • report any defects to the fabric of the building or its contents immediately and make safe.

Defects to the building or its contents should be recorded on the reporting form located in the cleaner’s cupboard and to the Group Scout Leader as soon as possible.

HQ Risk Assessment

This risk assessment was made with reference to the Scout Association’s fact sheet Managing a Safe Scout Premises (FS320010). A paper copy is located in the HQ Safety Folder.

HQ Fire risk assessment

The group is required to carry out a Fire risk assessment as part of the Regulatory Reform (Fire Safety) Order 2005 which requires the group to consider the causes of fire in the HQ, and the risk to the users of the hall should a fire begin.

The fire risk assessment for the HQ is formed of two documents: the record of significant findings consists of observations made during the risk assessment process; the context and emergency procedures document provides information about the HQ and the measures in place to tackle any fires and to evacuate the users of the hall.

It is the responsibility of all section leaders and leaders of groups using the hall to read this plan, communicate the evacuation plan to their members and undertake an evacuation drill as instructed by the assessment.

HQ Fire Risk Assessment Record of Significant Findings 

HQ Fire Risk Assessment Context and emergency procedures

This risk assessment was made with reference to the Scout Association’s fact sheet Managing Fire Safety (FS320007) and documents issued by the government to help with completing a fire risk assessment. Paper copies are available in the HQ Safety Folder.

Working at height

Working at height can often occur in scouting but it is a much riskier activity than many believe. The risk assessment for this covers use of the provided stepladders and the ladder onto the balcony as well as retrieval of objects and carrying on the ladder.

In general, items should not be stored at height unless there are measures in place to store it safely. It is the responsibility of users of the hall to read this assessment and follow its instructions.

There are two parts to the working at height risk assessment: an overview giving the basics of the equipment provided and how to use it and a detailed risk assessment which includes ways of reducing the risks further.

Working at height overview

Working at height risk assessment

This risk assessment was made with reference to the Scout Association’s fact sheet Falls from Height (FS320009) and documents issued by the Health and Safety Executive. Paper copies of all are located in the HQ Safety Folder:

Control of Substances Harmful to Health (C.O.S.H.H.)

It is important that anything that could potentially be harmful is controlled correctly. The full risk assessment and register is currently being revised.

There is some advice from the Health and Safety executive on this topic that is relevant to the scout group. Paper copies of these can be found in the HQ Safety Folder:

Asbestos register

The HQ’s asbestos register can be found in the HQ Safety Folder in the kitchen. It contains the location of all known Asbestos Containing Materials (ACMs) in the HQ as well as some specimens that were tested and returned false. All ACMs are labelled as such but the register should be checked prior to any work to determine if any ACMs may exist.

Food Safety

All users of the hall who provide food have responsibilities to handle food safely. A succinct summary of best practice and legal requirements is contained in the Scout Association factsheet Food Safety in Scouting (FS320003). A tailored risk assessment for cooking in the HQ kitchen is in preparation stages.